Automotive Estimates, With Less Repetitive Admin.
QuoteCaptain helps independent mechanical workshops turn customer enquiries into structured initial repair estimates, with the workshop team reviewing and approving the result.
Built for automotive workshops. AI-assisted. Workshop approved.
From enquiry to estimate
Help Shape QuoteCaptain for Your Workshop
We’re looking for an independent mechanical workshop to work with us on the first real-workshop implementation of QuoteCaptain’s automotive estimating workflow. We’ll agree on the scope, configure the workflow together and evaluate it against your requirements.
Request an Online DemoThe workflow can be demonstrated now. Real-workshop implementation and results will be established with the founding workshop.
Too Much Time Spent on Repetitive Administration?
Customer enquiries often arrive with information scattered across emails, calls and messages. Your team then has to turn that information into an estimate.
Read the Enquiry
Work through customer emails, messages and requests.
Extract the Details
Identify the customer, job and relevant requirements.
Work Out the Costs
Consider labour, parts, services and other applicable costs.
Prepare the Estimate
Create the estimate and get it ready for customer approval.
AI-Assisted Estimating
QuoteCaptain takes the repetitive work involved in preparing an initial estimate and puts it into a structured workflow for your team to review.
Extract Information
Identify relevant customer and job information from incoming enquiries.
Assess the Request
Analyse the enquiry and prepare an initial assessment of the work required.
Estimate Costs
Prepare suggested labour, parts or other applicable estimating information.
Human Approval
Your team reviews, adjusts and approves the estimate before it reaches the customer.
Simple for Your Business.
QuoteCaptain handles repetitive estimating work while your team remains responsible for the final decision.
A customer sends an enquiry describing what they need.
QuoteCaptain extracts the relevant information.
An initial estimate is prepared.
Your team checks and adjusts the estimate.
An authorised person approves it before it reaches the customer.
Never Miss the First Conversation.
Receptionist helps your business handle incoming customer calls, collect the information required and pass the enquiry into the next stage of your workflow.
Give Every Customer a Professional First Response.
Receptionist is designed to handle incoming customer conversations and collect the information your business needs to take the next step.
Receptionist + QuoteCaptain
Put both modules together and connect the customer conversation with the estimating workflow.
AI Does the Legwork. Your Team Makes the Decision.
QuoteCaptain is designed to assist your business, not replace your expertise.
Your team remains responsible for reviewing the information, making changes and approving the final estimate.
Spend Less Time on Repetitive Estimating Work.
QuoteCaptain is designed to help reduce repetitive enquiry and estimating administration. The founding workshop will help us evaluate how well the workflow fits real workshop requirements.
Measure the Value in Your Workshop
We’ll agree on practical measures such as time spent preparing estimates, the amount of manual re-entry required and how easily your team can review the result.
Save Time
Reduce repetitive enquiry and estimating administration.
Respond Faster
Move customer enquiries towards an estimate sooner.
Capture More Enquiries
Give customers a way to start the conversation when your team is busy.
Stay in Control
Your team remains responsible for the final estimate.
See the Automotive Workflow in Action.
A customer contacts a workshop asking for a price to have work carried out.
Receptionist can collect the customer and service details. QuoteCaptain can then use the structured enquiry to prepare an initial estimate.
The mechanic reviews the estimate, makes any necessary adjustments and approves it before it is sent to the customer.
This is an illustrative demonstration scenario, not a customer case study. Actual workflow and results will depend on the agreed workshop configuration.
Your workshop retains control of the final estimate.INITIAL ESTIMATE
Suggested Work
Review and approval required before sending.
Starting With Independent Automotive Workshops.
QuoteCaptain is designed to be configurable. Our immediate focus is working with an independent mechanical workshop to validate the automotive workflow before expanding our marketing to other industries.
No Complicated Software to Manage.
QuoteCaptain is provided as a managed service. Simple Automations manages the automation, AI configuration, integrations and technical infrastructure behind the system.
You focus on your customers and your business. We manage the technology.
You don’t need to manage:
Your team focuses on the work. Simple Automations manages the automation.
Choose the Automation You Need.
Start with one module or combine both into one connected customer workflow.
AI-Assisted Estimating
Turn customer enquiries into structured initial estimates.
$399 setup
- ✓ AI-assisted estimating
- ✓ Customer enquiry processing
- ✓ Initial estimate workflow
- ✓ Human approval
- ✓ Customer estimate workflow
- ✓ Managed service
- ✓ Ongoing support
Customer Call Handling
Handle incoming customer calls and capture the information your business needs.
$399 setup
- ✓ Incoming call handling
- ✓ Customer enquiries
- ✓ Customer information capture
- ✓ Service information capture
- ✓ Structured enquiry workflow
- ✓ Managed service
- ✓ Ongoing support
QuoteCaptain + Receptionist
Connect customer calls and enquiries directly with your estimating workflow.
$699 setup
- ✓ Receptionist
- ✓ Incoming call handling
- ✓ Customer information capture
- ✓ QuoteCaptain estimating
- ✓ Initial estimate workflow
- ✓ Human approval
- ✓ Managed service
- ✓ Ongoing support
All prices are in AUD. Custom configurations may require additional setup depending on business requirements.
Frequently Asked Questions
What is QuoteCaptain?
QuoteCaptain is a managed AI-assisted estimating system designed to reduce the repetitive work involved in turning customer enquiries into professional initial estimates.
Is QuoteCaptain already running in a workshop?
The automotive workflow is available for demonstration. We are seeking our first workshop partner to configure and evaluate it in a real workshop. We will agree on the workflow, scope and success measures before implementation.
What is Receptionist?
Receptionist handles incoming customer calls, captures relevant information and passes the enquiry into the appropriate business workflow.
Can I buy QuoteCaptain on its own?
Yes. QuoteCaptain is available as a standalone module for $149 per month, plus the $399 setup fee.
Can I buy Receptionist on its own?
Yes. Receptionist is available as a standalone module for $149 per month, plus the $399 setup fee.
What does the complete package cost?
QuoteCaptain + Receptionist is $249 per month with a $699 setup fee.
What do I save with the complete package?
Purchased separately, the two modules cost $298 per month. The combined package is $249 per month, saving $49 per month.
Does QuoteCaptain automatically send estimates?
No. An authorised member of your team reviews and approves the initial estimate before it is sent to the customer.
Can my team change the estimate?
Yes. Your team can review and adjust the information before approving the estimate.
Is QuoteCaptain only for mechanics?
No. QuoteCaptain is designed as a configurable estimating solution. Automotive is one real-world application.
Do I need technical knowledge?
No. QuoteCaptain is provided as a managed service.
See Whether QuoteCaptain Fits Your Workshop.
Request a short online demonstration of the automotive estimating workflow. We’ll discuss how your workshop currently handles enquiries and estimates before deciding whether a pilot is a good fit.
Request an Online DemoNo obligation to proceed. We’ll agree on scope before any implementation.